How To Capture The Attention Of Your Employees During Meetings
Meetings are essential in any business. Any type of business finds it necessary to hold meetings as a way of discussing the state of the business and setting new objectives. It is also a chance that members get an opportunity to go through their past performance and set new targets. The workers play a big role in ensuring that the meeting’s agenda is accomplished. Many managers want to conduct successful meetings that have minimal problems and where the employees will walk out having grasped everything discussed in the meetings. Most employees struggle to remain attentive during the meeting, and they may wander off few hours after the meeting has begun. The tips below will help you in making sure the workers remain attentive throughout the meeting.
One of the things that you need to do is to have a good timing when holding the meeting. It is significant to consider the time that you set the meeting. A meeting should be conducted when the staff are not exhausted from the day’s work. It is critical to schedule short breaks in between the meeting other than having a meeting go on for long hours without the break in between. When the meeting proceeds for long hours the employees tend to lose their concentration and start inviting other thoughts. Giving your employees break gives them chance to clear their thoughts, go through their emails and stretch outside as well as going to the bathroom.
You need to motivate the employees to engage by asking questions during the meeting. This is the best way to engage them and keep them active. Before you change topics, introduce a forum of questions where they can make inquiry. You will also gauge their attentiveness by the kind of questions they bring forward. It is a productive method that you can use to ensure the employees are equal participants in the meeting. Refrain from discussing things that are not part of the meeting’s agenda. Put your main focus on the agenda of the meeting. Use visual guides to assist you in remaining in the course of the topic., you can make use of switch slides and laser pointers. If a worker asks a question that is not in line with the topic of discussion; you can ask them to ask the question after the meeting has ended.
You should also reduce distractions. Ask the staff to keep their cell phones out of sight when you are in the meeting. Cell phones cause distractions hence the need to have them off during meetings. It is necessary to improve a way of dealing with the employee’s major causes of disturbances. Ensure the boardroom is well decorated with minimal distractions to cut down the chances of having the employees distracted. The decorations should also be minimal.